Job description b. _____ is the procedures through which one determines the duties associated with positions and the characteristics of people to hire for those positions. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. Commentdocument.getElementById("comment").setAttribute( "id", "ac6148fe02456a8f593806d7bbf14767" );document.getElementById("afbee1b6f1").setAttribute( "id", "comment" ); Notify me of follow-up comments by email. Managerial and supervisory experience is mentioned under the experience parameter in the job specification. Your email address will not be published. The responsibility and accountability of the job position. Soft HR. This should include job title, pay grade or range, reporting relationship (by position, not individual), hours or shifts, and the likelihood of overtime or weekend work. It is similar to a job description, but more specific. It helps the organizations during promotions and performance appraisals. Job specification includes all the specific details related to the job position like personality traits, educational qualifications, skill set, managerial experience, prior work experience, etc thus lays down clear guidelines on which the recruitment team can select the best possible person to fit the role. The objective of a job description or specification is to furnish the requirements of an employer to the applicants. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. Job specification guides both employee and the employer on the complete recruitment and selection process. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. Therefore, in order to accomplish effectively, the same certain characteristics need to be comprised in a job specification, which include: The job specifications characteristics are important for the applicant as well as the employer. A person specification describes the personal attributes desired in a potential employee. Job specification helps in hiring an appropriate person for an appropriate position. Job description differentiates one job from another by introducing unique characteristics of each job. education and training: but only so far as is necessary for satisfactory job performance, unless the person … It is also known as Employee Specification or Man Specification. The educational qualifications needed for the job. Hard HR. It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. A job specification usually includes the following: (i) Educational Qualifications: Overall, a job description provides all the essential information any job searchers would need to know while looking f… 4. it indicates what all a job … Generally, there is a disagreement as to what are the human requirements for doing a specific job. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. How to Effectively Use Power Words in Your Resume? The job specification lists out all the details that are required for the candidate to perform the job. Job specification helps in selection and recruitment process and also to evaluate the performance of the employees to raise the appraisals or promotions. The job specification may be a separate section on the job description or a separate document entirely; often it is presented on the back of the job description. Ascertain if the compensation being offered by the establishment is suitable. Here are some of the advantages of the job specification. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. A job specification is another notable objective of job analysis. A job description is generally a short paragraph of four to five sentences that includes a summary of the particular positions that are open with any certain company. It includes information relating to the requirements of skills and abilities to perform a specific task. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the job position. As its title indicates, this document is basically descriptive in nature and constitutes a record of existing and pertinent job facts.” Job description is a systematic, organized and written statement of […] (a) Training and development of employees for their growth. 12. Machines, tools and equipments used ----- C. Behaviours required on the jobs 4. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job Description vs Job Specification – The Key Differences. It also includes the responsibilities that a person can expect to fulfill if given the position. Saves time for the recruitment team while screening the resumes. Based on job specification and job description, the employee prospects determine whether they are suitable to apply for the job vacancy. You provided me a very clear explanation to compare with other sources. Job Specification: Job Specification translates the job description into terms of the human qualifications, which are required for performance of a job. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. We're a leading human resource and career blog. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Job descriptions should explain the types of personal and professional traits required for a position. Some jobs may require a 4-year degree and some may just need a two-year academic degree. A well-written job specification ought to comprise of certain basic characteristics, which contributes to making the description more effective and relevant. Job Specification Characteristics are the prerequisites, which a prospective candidate requires possessing for applying to a position. These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties. This is essential from the point of view of the employer and as well as the job seeker. (a) Physical characteristics (b) Psychological characteristics (c) Personal characteristics (d) all of these 13. Chapter 4: Job Analysis Multiple Choice 1. The educational qualifications needed for the job. Details regarding the remuneration being offered to the … Job specification together with the job description helps the organization to overview the title, roles, education, responsibilities, skills etc that are required from the employee. It specifies the work experience in a specific domain and position. etc. Personal requirements ----- D. Social Context It also specifies generic behavioral patterns and emotional intelligence i.e how psychologically strong the person is? After a position has been filled, a job … Personal Characteristics. It generally covers high-school education, graduation, master degree, technical certifications, diplomas etc. Procure relevant CV’s for the job opening. Job analysis produces both an explanation of the activities and responsibilities that an employee in a certain position must undertake while working (a job description) as well as that of the ideal characteristics and abilities that the employee should have in order to perform well (a job specification). An HR director's competence and qualifications are essential components of the HR director job specification. It typically includes job specifications that include employee characteristics required for competent performance of the job. It is written in consultation with the hu… a. Job description and job specification are two very important tools that are developed as an outcome of job analysis. highly … Some positions demand certain training and certifications. Job specification. Here are some of them. 8. Quantitative analysis to ensure that the right number and sort of people are available when needed. When well-written, it produces a realistic picture of a job and answers the question, “What does the person in this role actually do?” A job description not only describes the position’s responsibilities, it sets the foundation for recruiting, developing and retaining talent and also A job specification is a statement that defines characteristics, knowledge, abilities, qualifications, and skills that are required to deliver the satisfactory performance of specified tasks and duties comprising a job in an organization. Job specification is a document that helps to understand the purpose and importance of a particular job position in the organization. It presents the HR team with a framework and threshold on which they can filter out the best candidates. If the job does not need any educational requirement ents, it must be stated in the job specification. Here are the most critical components of a good job description. List of machines and tools used 3. Job specification features work-experience, educational qualifications, managerial experience, creative capabilities, emotional balance, leadership skills, adaptability etc to perform the responsibilities and duties involved in a job. The job description and person specification provide candidates with a good idea of exactly what you are looking for. The procedure through which you determine the duties of the positions and the characteristics of the people to hire for them. 1. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Job specification c. Job analysis d. Job context e. None of the above (c; easy; p. 112) 2. Job context ----- A. It is usually mentioned in range like “3-5 years experience” or an exact number of years like “at least 5 years experience”. With the right job description, you can quickly narrow down a pool of applicants to find only the most qualified candidates. According to Faturochman, the only way for the desirable outcomes to appear or materialize is for the individual to experience all three psychological states, and the only way to experience these states, is to possess the core job characteristics.Hackman and Oldham also mentioned motivation, which will definitely be high among individuals who are able to experience these psychological states. An important part is played by these tools in the hiring process as they are needed for every position within the organization. They are intended to serve as a guide in hiring and job evaluation. In simpler terms, job specification is called employee specifications. Heading information. The skills become niche-specific for the higher positions in the company. In simpler terms, job specification is called employee specifications. Gauge if their qualifications and skills make them eligible to apply for the job. Job specifications for a data entry operator might include a required educational level, a certain number of months of experience, a typing ability of 60 words per minute, a high degree of visual concentration, and the ability to work under time pressure. There are many advantages to having a detailed job specification. The foremost step in this regard is carrying out a job analysis. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. As it contains all the specific details of a job, it helps the interview team to focus on the critical components when they are selecting an employee for the position. 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